LETTER OF ACCEPTANCE

A Letter of Acceptance is mandatory for an application for a Canada Study Permit. In order to obtain a Letter of Acceptance, a potential international student may first submit an application to a Designated Learning Institution (DLI). If the individual is successful in their application, the institution will issue a Letter of Acceptance. For the purposes of a Canada Study Permit application. The following elements are mandatory in the Letter of Acceptance:

  • The international student’s legal full name, date of birth, and complete legal mailing address;
  • The international student’s identification number (IDN), if applicable;
  • The name of the institution;
  • The name of the official contact person of the educational facility;
  • The contact information of the educational institution;
  • If the Designated Learning Institute is a private institution, the official licensing information for the educational institution should be clearly stated (commonly found in the educational institution’s letterhead);
  • The Designated Learning Institute number;
  • Type of school or educational facility (e.g. private, public, post-secondary college, community college, or technical college — );
  • The name of study program, educational level, and year of study into which the student is accepted;
  • The estimated length of the study program, or proposed date of conclusion of the study program;
  • The study program start date;
  • The latest date by which a student may register for the study program;
  • The study program work load (full-time or part-time);
  • The estimated tuition fees for the first year of study;
  • Scholarships, grants and awards or other financial aid (if applicable);
  • The details of a required internship or work placement, (if applicable);
  • The expiry date of the Letter of Acceptance and if necessary a supporting Letter of Extension;
  • Conditions of Acceptance to the Designated Learning Institute (if applicable) — this may include prerequisite courses, previous qualifications, or proof of language knowledge;
  • If the Designated Learning Institute is in Quebec, the requirement of a Quebec Acceptance Certificate (CAQ) should be clearly stated;

Immigration, Refugee and Citizenship Canada (IRCC) offers a template for the Letter of Acceptance, and instructions for completion of the required information.

A Letter of Acceptance from a Designated Learning Institute is not a guarantee that the Canada Study Permit application will be approved. It is at the discretion of IRCC to approve an application for a study permit.

EXEMPTIONS FROM THE REQUIREMENT FOR A LETTER OF ACCEPTANCE

Some potential international students may be excused from the necessity for a Letter of Acceptance.

  • If a foreign national receives written approval for a Temporary Work Permit or Canada Study Permit prior to entering Canada, their family members may be eligible to apply for a Canada Study Permit without a Letter of Acceptance.
  • International student candidates who are looking to pursue a study program of six months or less in length do not need to obtain a Letter of Acceptance, because a Canada Study Permit is not required.

STUDY PERMITS FOR MORE THAN ONE DLI:

In some cases, an international applicant is applying for a Canada Study Permit for a program of study presented by more than one educational facility, the Letter of Acceptance should outline this specific condition clearly. Both educational facilities must be Designated Learning Institutions. In this situation, the Letter of Acceptance should be issued by the Designated Learning Institutions issuing the degree, diploma, or certificate.

If the degree, diploma, or certificate is issued by more than one Designated Learning Institutions jointly, the Letter of Acceptance should be issued by the Designated Learning Institutions where the student intends to begin his or her study program. In this situation, the Letter of Acceptance should clearly state:

  • The name, type, and location of the other institution;
  • The course(s) the potential student intends to pursue at a different institution; and/or
  • The semester(s) that the potential student intends to spend at a different institution.

When the study permit is issued, the Designated Learning Institutions may be specified as the institution that issued the Letter of Acceptance. Other institutions should be listed in the Remarks section of the Canada Study Permit.

CONDITIONAL LETTER OF ACCEPTANCE:

A Letter of Acceptance may be issued to an international student candidate on a conditional basis. The letter could mandate that the candidate first complete a prerequisite course of program in order to be eligible for a place in a study program. An example of a conditional offer of acceptance may mean a potential student is required to complete an English as a Second Language (ESL) or French as a Second Language (FRSL) course prior to an allowance into the more progressive study program.

In a situation like this, a Canada Study Permit is issued only for the period of the prerequisite program. Only after successfully finishing the prerequisite program, may a student make an application for a subsequent Canada Study Permit for the initial study program.

RENEWAL OF A STUDY PERMIT:

A second Letter of Acceptance is not normally mandatory for the renewal of a study permit. An immigration officer examining an application for a Canada Study Permit renewal has the prerogative to request proof that the applicant candidate has achieved the requirements of the initial Canada Study Permit. A student may request a letter from the institution clarifying that the student has been actively pursuing the studies required in the conditional Letter of Acceptance.

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